VISITING SCHOLARS – CWID, CAMPUS PRIVILEGES, OIT, & FACILITIES ACCESS
If a Visiting Scholar will not be employed by the sponsoring department, they will require additional set-up with Human Resources and with Academic Affairs.
Separate, additional forms (see below) will be required for access to UA Email, computer systems, and for building access.
Paid employees of UA do not require the Visiting Scholar or Access to Campus Privileges forms, though they may need to have other supplementary access forms processed.
Departments must first complete the Access to Campus Privileges Setup Form for HR approval and to generate a CWID Number and Action Card as well as access to UA Libraries for the dates of the visit.
- HR Information: https://hr.ua.edu/payroll-forms-guides
- Form Instructions
Second, Departments must complete the Visiting Scholar/Visiting Student Form (Docusign) for Academic Affairs approval for hosting a Visiting Scholar or Student.
- Initiator (can be Department Admin or Host Professor/Supervisor) initiates Form
- Visiting Scholar/Student Completes Biographical Info
- Host Professor/Supervisor Completes Information Regarding Visit and Dates
- Department Head Approves
- The form will route to Academic Affairs for approval
- Courtesy notices will be sent to the ACT Card Office, Research Security & Export Control, and ISSS
3. ADDITIONAL FORMS FOR UA ACCESS:
