Honoraria – Guest Speakers

PROVOST’S VISITING SCHOLAR REQUEST FORM & HR NEW FACULTY/STAFF SETUP FORM

If a Visiting Scholar will not be paid by the sponsoring department, departments must separately complete the Visiting Scholar Request Form and submit it to Carolyn Boshell, cmboshel@aalan.ua.edu, in Academic Affairs for Approval.  Paid employees will be entered in the UA payroll system as they would for any other new hire, and the Visiting Scholar Request Form is not required.

Additionally, in order to give an unpaid Visiting Scholar access to UA Libraries, WiFi, Email and other campus resources and facilities, the sponsoring department must complete a “New Faculty/Staff Setup” Form and submit it to Human Resources Payroll Input (payrollinput@fa.ua.edu or Box 870128) for processing into the Banner system.

WHO CAN BE PAID BY THE UNIVERSITY OF ALABAMA AS A CONSULTANT/ INDEPENDENT CONTRACTOR


VISA TYPE REQUIRED DOCUMENT REIMBURSEMENT ALLOWED? HONORARIUM ALLOWED?
B-1 Visa or WB Visa Waiver B-1 Visa Holder – I-94 Card marked for B-1 status and B-1/B-2 visa stamp

WB Visa Waiver – Main passport page and stamp in passport from US Port of Entry marked “WB”

 Yes (9 FAM 41.31 N11.1) Yes, if service is less than 9 days and has not received payment from more than 5 institutions in 6 months. (INA § 212(q))
B-2 Visa or WT Visa Waiver B-2 Visa Holder – I-94 Card marked for B-2 status and B-1/B-2 visa stamp

WT Visa Waiver – Main passport page and stamp in passport from US Port of Entry marked “WT”

 Yes, if service is less than 9 days and has not received payment from more than 5 institutions in 6 months. (INA § 212(q)) Yes, if service is less than 9 days and has not received payment from more than 5 institutions in 6 months. (INA § 212(q))
J-1 Scholar/ Professor

(not on UA’s sponsorship)

DS-2019 and authorization letter for work at The University of Alabama from J-1 Advisor.  Yes, with authorization letter from J-1 Advisor.  Yes, with authorization letter from J-1 Advisor.
J-1 Student

(non-UA student)

DS-2019 with Academic Training notation for work at The University of Alabama and authorization letter from J-1 Student Advisor.  Yes, if authorized for Academic Training.  Yes, if authorized for Academic Training.
F-1 Student (non-UA student) without CPT/OPT  I-20  Yes  No
F-1 Student on OPT Employment Authorization Card (Form I-766)  Yes  Yes
F-1 Student on CPT I-20 with CPT authorization on 2nd page for The University of Alabama.  Yes  Yes
TN (Canadians and Mexicans on NAFTA) I-797 Approval Notice for TN or

I-94 card stamped for TN Status

 Yes  No
H-1B I-797 Approval Notice for H-1B or

I-94 card stamped for H-1B Status

 Yes  No
E-3 (Australians on AUSFTA) I-797 Approval Notice for E-3 or

I-94 card stamped for E-3 Status

 Yes  No
O-1 I-797 Approval Notice for O-1 or

I-94 card stamped for O-1 Status

 Yes  No
Advanced Parolees Employment Authorization Card (Form I-766)  Yes  Yes
Asylees Employment Authorization Card, an I-94 card indicating Asylee status, a notation in the passport, or UN or US travel document  Yes  Yes
Refugees Employment Authorization Card, an I-94 card indicating refugee status, a notation in the passport, or UN or US travel document  Yes  Yes

The University of Alabama encourages the free exchange of ideas and knowledge through the hosting of visiting lecturers and performers.  When hosting an international guest lecturer or contractor who will perform services within the United States, The University of Alabama is limited by very specific regulations from the Department of Homeland Security and the Department of Labor regarding payment and honoraria.

Above is a chart of the most common visa types held by non-resident alien guest speakers and consultants visiting The University of Alabama.  Please refer to this chart to determine both the individual’s eligibility for reimbursement and/or honorarium and the required documents to prove visa status.  If an individual holds a visa status that is not listed below, please contact  International Student and Scholar Services (ISSS) at international@ua.edu for more information on payment eligibility.

For processing a payment to an international guest lecturer, consultant, or independent contractor, Departments must:

  1. Process an Independent Contractor Request with the Tax Office, tax@fa.ua.edu, Rose Administration Building Room 369
  2. Complete a Foreign National Information Form with Casey Jones at cvjones@fa.ua.edu, (205) 348–8865, Rose Administration Building Room 365-A.