Honoraria – Guest Speakers

PROVOST'S VISITING SCHOLAR REQUEST FORM & HR NEW FACULTY/STAFF SETUP FORM

If a Visiting Scholar will not be paid by the sponsoring department, departments must separately complete the Visiting Scholar Request Form and submit it to Carolyn Boshell, cmboshel@aalan.ua.edu, in Academic Affairs for Approval.  Paid employees will be entered in the UA payroll system as they would for any other new hire, and the Visiting Scholar Request Form is not required.

Additionally, in order to give an unpaid Visiting Scholar access to UA Libraries, WiFi, Email and other campus resources and facilities, the sponsoring department must complete a “New Faculty/Staff Setup” Form and submit it to Human Resources Payroll Input (payrollinput@fa.ua.edu or Box 870128) for processing into the Banner system.

Honorarium Chart - Visa Types and Whom Can Be Paid

WHO CAN BE PAID BY THE UNIVERSITY OF ALABAMA AS A CONSULTANT/ INDEPENDENT CONTRACTOR

The University of Alabama encourages the free exchange of ideas and knowledge through the hosting of visiting lecturers and performers.  When hosting an international guest lecturer or contractor who will perform services within the United States, The University of Alabama is limited by very specific regulations from the Department of Homeland Security and the Department of Labor regarding payment and honoraria.

Above is a chart of the most common visa types held by non-resident alien guest speakers and consultants visiting The University of Alabama.  Please refer to this chart to determine both the individual’s eligibility for reimbursement and/or honorarium and the required documents to prove visa status.  If an individual holds a visa status that is not listed below, please contact  International Student and Scholar Services (ISSS) at international@ua.edu for more information on payment eligibility.

For processing a payment to an international guest lecturer, consultant, or independent contractor, Departments must:

  1. Process an Independent Contractor Request with the Tax Office, tax@fa.ua.edu, Rose Administration Building Room 369
  2. Complete a Foreign National Information Form with Casey Jones at cvjones@fa.ua.edu, (205) 348–8865, Rose Administration Building Room 365-A.