Travel Information

UA International Travel Policy (March 2020)

Each University of Alabama System campus is a global institution with community members who are engaged in University-sponsored international work and travel. The personal health and safety of the faculty, staff, and students at each campus is our highest priority. The University of Alabama System has updated its Interim Emergency Policy in response to the public health risks posed by the 2019 novel coronavirus (COVID-19) outbreak. This is designated as an interim policy due to the dynamic nature of available information on COVID-19. This policy may be revised on short notice as new information becomes available.

International Travel Assistance and Insurance

This program provides assistance to faculty, staff and students engaged in university related study or business while traveling outside of the United States who are injured in an accident.  Assistance may also be available for evacuation due to natural disasters, civil unrest or medical emergencies.  This program is not intended to replace a primary care health insurance program and will not respond to routine illnesses or preventative care needs.  Policy terms, conditions and exclusions apply.

Proof of University Travel Insurance

For faculty members who need an insurance certificate specific to their country of travel for visa or registration purposes, please contact Wade Bond ( with: name, date of birth, home country, destination country, dates of travel, purpose of trip, and side trip destinations and date at least two weeks prior to the trip dates.

How to Submit an International Travel Request on Concur

Take the link above to the access the video tutorial from the Financial Affairs Office before completing the International Travel Request form on Concur.

Student International Travel Registration

Students who are travelling internationally on University business, such as with their adviser to attend a conference, conduct research, or travel for non-credit bearing trips (groups and clubs) affiliated with UA need to register their travel with the Capstone International Center using the link above. The student will be enrolled in mandatory SOS international travel insurance. University departments can sponsor this insurance fee for students by contacting Chad Berry ( in the Education Abroad office.

International Funding Requests for Faculty and Students

Funding is available each fiscal year (October 1 through September 30). Awards normally range between $200 and $500. Awards are made on a rolling basis. If funds are depleted prior to September 30, no awards will be made for travel commencing prior to the beginning of the next fiscal year (October 1). Example: If all funds have been awarded as of July 15, a student participating in a conference between July 15 and September 30 will not receive funding.

Apply on Campus for a U.S. Passport

UA has a Passport Acceptance Facility on campus for those who need new U.S. passports or U.S. passport renewals.