UA International Travel Policy (February 2018)

The University of Alabama (UA) is committed to developing and supporting a wide variety of international study, research, and work opportunities for faculty, students, and staff; however, the University recognizes that there are situations in which safety and security concerns may outweigh the advantages of exposure to international experiences.

This policy addresses international travel by UA faculty, students, and staff to countries under certain U.S. Department of State (DOS) Travel Advisories and Centers for Disease Control and Prevention (CDC) Travel Health Notices. The policy applies to faculty, staff, and all students traveling outside of the United States for University-related purposes, which may include but are not limited to, study, research, internships, service, conferences, presentations, teaching, and performances.  The University also reserves the right to cancel, alter, or suspend travel for University-related purposes to any destination when a determination is made, based on a review of relevant information and resources, that the security, safety, or health of students, faculty, or staff may be seriously threatened, even if the DOS or CDC has not issued a particular level of travel advisory or travel health notice.

The Education Abroad Office of the Capstone International Center, as well as the Risk Management Office, monitors information relevant to the security and safety of UA students, faculty, and staff abroad from official sources as well as from our domestic and international partners and colleagues. Such sources are the United States Department of State (DOS), the World Health Organization (WHO), and the U.S. Centers for Disease Control and Prevention (CDC). See Section D below regarding these sources.


International Travel Assistance and Insurance

This program provides assistance to faculty, staff and students engaged in university related study or business while traveling outside of the United States who are injured in an accident.  Assistance may also be available for evacuation due to natural disasters, civil unrest or medical emergencies.  This program is not intended to replace a primary care health insurance program and will not respond to routine illnesses or preventative care needs.  Policy terms, conditions and exclusions apply.

Proof of University Travel Insurance

For faculty members who need an insurance certificate specific to their country of travel for visa or registration purposes, please contact Wade Bond ( with: name, date of birth, home country, destination country, dates of travel, purpose of trip, and side trip destinations and date at least two weeks prior to the trip dates.


How to Submit an International Travel Request on Concur

Take the link above to the access the video tutorial from the Financial Affairs Office before completing the International Travel Request form on Concur.


Student International Travel Registration

Students who are travelling internationally on University business, such as with their adviser to attend a conference, conduct research, or travel for non-credit bearing trips (groups and clubs) affiliated with UA need to register their travel with the Capstone International Center using the link above. The student will be enrolled in mandatory SOS international travel insurance. University departments can sponsor this insurance fee for students by contacting Chad Berry ( in the Education Abroad office.


International Funding Requests for Faculty and Students

Funding is available each fiscal year (October 1 through September 30). Awards normally range between $200 and $500. Awards are made on a rolling basis. If funds are depleted prior to September 30, no awards will be made for travel commencing prior to the beginning of the next fiscal year (October 1). Example: If all funds have been awarded as of July 15, a student participating in a conference between July 15 and September 30 will not receive funding.


Apply on Campus for a U.S. Passport

UA has a Passport Acceptance Facility on campus for those who need new U.S. passports or U.S. passport renewals.


MOUs and International Agreements

The Capstone International Center administers the authorization process for international agreements, maintains the agreements, and provides information to interested faculty and other personnel about existing templates and the agreement approval process. If you are interested in partnering with an overseas colleague or university, please contact us ( as early in the process as possible. Please also review the information below.

International Agreement Information and Support Form
International Memoranda of Understanding and Agreements Guidelines


Resources for Incoming International Students and Scholars

Information on housing, transportation, and other resources on campus and in Tuscaloosa.