Faculty Led – Payment Process

Payment Instructions for UA Faculty-Led Programs:

Read below regarding how to make payments for faculty-led study abroad programs, as well as UA international internships.

Note: If making an online payment, you may read below, and/or review the HOW TO webpage



Instructions for making program payments:

After you have completed the first phase of the online application and your status has been changed to “UA Endorsed,” your deposit is due in order to secure your spot in the program.

Pay Online – Credit cards and web checks only

View the tutorial or follow the payment instructions below through myBama

  1. Login to myBama
  2. Click on Student tab
  3. Select Pay Student Bill
  4. Select the Deposits tab
  5. Select study abroad program name based on the form of payment – i.e. Belize WEBCC (credit card) or WEBCK (check)
  6. Enter payment amount
  7. Select payment method
  8. Enter credit card/bank account information and follow the remaining payment screens

*Credit/Debit card payments are only accepted online and will include a non-refundable convenience fee of 2.85% (minimum $3.00). Web check payments will not incur the convenience fee.

Pay in Person – Cash and paper check only

  1. Go to the Student Account Services office              (105 Student Services Building)
  2. Inform the cashier of what program you are going on and make payment as applicable

Make any additional required payments, using the instructions above, on or before the date listed in the Summarized Cost and Payment sheet.

Students receiving aid (Scholarship, Financial Aid, State/Federal VA Benefits, PACT): 
Students wishing to use aid for study abroad must meet with an advisor in that office to discuss available options and to assure that funds are available by the deadline for final payment. The initial deposit of $250.00 must be paid by the participant.

Please note:

  • There may be enrollment rules that student’s must adhere to regarding aid. For instance, financial aid students must be at least half time (6 hours in summer) to receive federal funding.
  • Any portion of the balance due that is not covered by financial aid will be due by the dates specified on the budget sheet and Summarized Cost & Payment Sheet (see application). The student is responsible for the costs incurred even if no aid is awarded.

To request aid:

  1. Download the Summarized Cost and Payment sheet (PDF) found in your UA study abroad application for your program.
  2. Complete the Education Abroad Financial Estimate Worksheet. (NOTE: You’ll need the Summarized Cost & Payment Sheet PDF downloaded in Step 1 to complete the worksheet). If you need help completing the worksheet, watch this how-to video and/or refer to this how-to guide: Submitting an Education Abroad Financial Estimate Worksheet for a Faculty-led Program.pdf
  3. Once the worksheet has been filled in by the aid departments (Financial Aid, Scholarships etc.), send a completed copy to the UA faculty director of your study abroad program.
  4. Be aware of your anticipated aid when making payments for your faculty-led program. The amount of aid is subtracted from the final payment. Again, refer to the Submitting an Education Abroad Financial Estimate Worksheet for a Faculty-led Program.pdf for help in completing the estimate worksheet.

Withdrawal policy for UA Faculty-Led Study Abroad Programs

  • In the case of withdrawal of a participant, the charge to the student will be at least a $100.00 non-refundable cancellation fee plus the costs already incurred by the University of Alabama for the participant. This will be determined based upon the date of withdrawal and costs incurred for your specific program. If no costs have been incurred by the University, a refund will be credited to the participant student’s account.
    • If it is determined that a participant owes the University, then their UA account will be billed.
    • If it is determined that the participant is owed a refund, then any funds will post to the participant’s UA account. Any refund will go towards paying any outstanding balances on their UA account.
  • A student will indicate interest in withdrawing from a faculty led program to either the UA program director or facultyledprograms@ua.edu, or by withdrawing their UA faculty-led application. The student will then be asked to complete the Faculty Led Withdrawal Request Form. Please note: This request may take several weeks for processing if we have to negotiate with outside vendors about any potential refunds.
  • To check the status of a student’s withdrawal request, please email facultyledprograms@ua.edu.